Finance Division of Pakistan Jobs 2025 – Assistant Private Secretary 30 Posts

Assistant Private Secretary (BS-16) – Finance Division, Government of Pakistan

The Finance Division of the Government of Pakistan invites applications for the position of Assistant Private Secretary (BS-16) on an initial one-year contract (extendable). We have 30 vacancies allocated across Punjab, Sindh (Rural & Urban), Khyber Pakhtunkhwa, Balochistan, Ex-FATA, and Azad Jammu & Kashmir under merit and provincial quotas.

As the Assistant Private Secretary, you will provide critical secretarial and administrative support to senior Finance Division officials in Islamabad, ensuring the smooth flow of official correspondence, meeting coordination, and document management. This role demands excellent shorthand and typing skills, strong computer literacy, and the ability to handle sensitive information with discretion.

If you hold a Second Class (Grade “C”) Bachelor’s degree from an HEC-recognized institution, have shorthand proficiency (100 wpm) and typing speed (50 wpm), and are aged 20–28 years, we encourage you to apply. This is a unique opportunity to support Pakistan’s fiscal policymaking at the heart of government and to launch a rewarding career in public service. ✅

📋 Job Position Details

🌟 Role & Key Responsibilities

As an Assistant Private Secretary, you will be entrusted with:

1. Calendar & Meeting Management 📆
   • Coordinate the Principal Secretary’s diary, scheduling appointments, briefings, and inter-ministerial meetings.
   • Arrange meeting venues, prepare agendas, and distribute materials in advance.
2. Correspondence & Document Preparation 📝
   • Draft, proofread, and format official letters, memos, and reports in both English and Urdu.
   • Maintain confidentiality and ensure timely dispatch of documents.
3. Shorthand & Transcription ✍️
   • Accurately transcribe speeches, meeting notes, and oral directives at 100 wpm shorthand.
   • Convert shorthand notes into clean typed documents at 50 wpm.
4. Filing & Record Keeping 📂
   • Implement a logical filing system—both electronic and paper—for quick retrieval.
   • Track document status and follow up on pending items.
5. IT & Office Equipment Operation 💻
   • Utilize MS Office Suite (Word, Excel, PowerPoint) to compile data, prepare presentations, and manage logs.
   • Operate printers, scanners, projectors, and video-conferencing tools.
6. Liaison & Coordination 🤝
   • Serve as the first point of contact for internal staff, other ministries, and external stakeholders.
   • Facilitate smooth communication channels and escalate urgent matters appropriately.
7. Secretarial Support 🔐
   • Handle confidential files, personal correspondence, and classified documents with integrity.
   • Assist in protocol arrangements for visiting dignitaries and delegations.

By excelling in these responsibilities, you will ensure seamless administrative operations and empower senior Finance Division officials to focus on strategic policy work.

📝 How to Apply: Step-by-Step Process

1. Online Registration & Form Submission 🌐
   • Visit: National Job Portal
   • Create Account: Provide CNIC, email, and mobile number.
   • Complete Profile: Fill in personal details, education, and shorthand/typing speeds.
   • Upload Documents:
     • CNIC & Domicile Certificate (PDF)
     • Bachelor’s degree & academic transcripts (PDF)
     • Shorthand & typing certificates (if available)
     • Passport-size color photograph (JPEG, light background)
2. Application Deadline & Acknowledgment 📅
   • Deadline: Within 15 days of this advertisement’s publication.
   • Upon successful submission, you will receive an email/SMS confirmation with your application reference number.
3. Shortlisting & Test Notification 🔍
   • Applications will be screened for eligibility and completeness.
   • Shortlisted candidates will be invited for a written test and interview via email and SMS.
4. Written Test ✏️
   • Scope: English comprehension, General Knowledge, Pakistan Studies, and basic computer aptitude.
   • Format: Objective-type questions; duration 90 minutes.
5. Interview & Document Verification 🗂️
   • Interview Panel: Senior HR and administrative officers of the Finance Division.
   • Original Documents: Bring CNIC, degree certificates, shorthand/typing certificates, and domicile at the interview venue.
   • Verification: Thorough checking of credentials and background.
6. Merit List & Appointment 🏅
   • Provisional Merit: Based on test and interview scores.
   • Final Appointment: Subject to age relaxation rules, NOC (for current government employees), and medical fitness.
   • Offer Letter: Will include contract terms, remuneration details, and reporting date.